Lobby digital signage that greets your visitors by name

Lobby digital signage is the TV by your front desk: today's visitor greeted by name, the building directory and the weather, all changed from your browser.

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Office reception with a screen set into a travertine wall, the edge of a stone reception desk and a lounge chair at the sides. The screen reads Welcome, Eleanor Hartwell, Northlight Advisory.

Welcome screen templates for reception

Five of them, including the one on the TV above, greet a single visitor by name; the others welcome everyone or show who is where. In the Designer you swap in your own logo, colors and fonts from the Brand panel.

What to show on it

Today's visitor by name, with their company
The guest Wi-Fi name and password, with a QR code
Which company or department sits on which floor
Arrows to the elevators, the meeting rooms and the restrooms
Your logo, a photo of the building and a short hello

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Browse all templates

A welcome for one visitor, gone when they leave

Type the name into a Visitor welcome template and use Send to screen with Temporary, until the time the meeting ends. At that moment the lobby screen goes back to whatever it was showing. Booked a week ahead? Give the design a Valid from and Valid until under Set validity and add it to the lobby playlist; it only plays on that day.

Temporary runs until the date and time you pick; it needs the screen to be online

Set validity works in the screen's own time zone

Or ask the AI Assistant to send it; it shows the change as a proposal and waits for your OK

Send to screen

File: Welcome Nordvik

PermanentTemporary

Scale

Fit

End time

10/05/2026 12:00

Search screens

Select all screens

LobbyOnline

CanteenOnline

2nd floorOnline

1 screen selected

PreviewCancelSend

Today's meetings from Google Calendar or Outlook

A co-working space or a school office often already keeps the day's visits and events in a calendar. The Google Calendar app puts that calendar on the screen in Agenda (list), Day, Week or Month view, and with Show location on, each event gets its room next to it. An office on Microsoft 365 can show its Outlook calendar with the Outlook Calendar app.

Refreshes at the interval you set, from 1 to 60 minutes

In Google Calendar, Show clock adds the current time to the view

Connect your account, or paste the link of a public Google calendar

Today at the office

Monday, October 5

Visitors

09:30-10:30Job interviewMeeting room 1

11:00-12:00Client visit, NordvikMeeting room 2Now

13:30-14:00Supplier visitReception

15:00-16:30Team trainingTraining room

Welcome and weather on one screen

Split Screen divides the lobby TV into areas, each with its own design, app or playlist. A 70/30 split gives the welcome most of the screen and leaves a column for the Weather app. L-shape adds a strip along the bottom for a Ticker with a line of company news.

Each area plays on its own, so the welcome can change while the weather stays put

Weather takes your location and shows a forecast, in °F or °C

If the internet drops, the welcome design keeps playing from the player; weather and news update again once it's back

New York

18°

Partly cloudy

Tue19° 11°

Wed17° 10°

Thu15° 9°

Welcome to our new colleagues in Sales·Soup in the canteen from 12:00·The car park closes at 6 pm on Friday

Works with the tools you already use

Connect Screenbird to the apps and services your team already runs on, no extra software required.

Google Calendar

Show today's visits and events from a calendar of its own for the lobby.

Google Slides

Run the company introduction deck in reception, advancing on its own.

Instagram

Your own feed in the waiting area of a studio, salon or agency.

Canva

Made a welcome poster in Canva? Paste its link and it shows full screen.

Step-by-step guide

How to display a Google Calendar on a TV

Ready before your next visitor

1
Start your trial and, on a computer, go to Files, New, New design and pick a Visitor welcome template.
2
Type over the sample name, company and Wi-Fi details. The Designer saves as you go.
3
Install the Screenbird player on the lobby TV or stick and enter its 6-character pairing code in your dashboard.

Runs on the TV you already have with Amazon's Signage Stick, built for 24/7 signage, or a Google TV Streamer. A smart TV's built-in browser, a PC, a Mac or a Raspberry Pi work too. Amazon Signage Stick · All supported players

Where the lobby screen goes, and what it says

A reception TV is read by people who are standing, often with a coat on and a bag in hand, for the minute or two until someone comes down to get them. That decides the spot and the layout.

In view of the person waiting

Behind or beside the desk, at eye height for someone standing at it. A screen above the entrance door is behind the visitor once they're inside.

Wall TV or a portrait column

Every template exists in landscape and portrait. A directory reads better as a tall column by the elevators: hang the TV on its side and set Orientation to Rotate 90° in the screen's settings.

One name at a time

We'd show one visitor's name, for the hour they're in the building, and keep the day's full guest list off the wall. Everyone who walks past a lobby screen can read who is meeting whom.

Dark after closing time

Automatically turn screen on/off sets on and off times per weekday, and outside them the screen goes black. On a player such as the Signage Stick, the TV itself can also go to standby through HDMI-CEC, which not every TV supports, so test it once after saving.

Two screens, two jobs

In a building with several tenants, put the welcome at the desk and the Building directory by the elevators. Each screen gets its own playlist, and folders keep the screens of each building together.

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Frequently asked questions

Everything you need to know about getting started with Screenbird digital signage. Can't find your answer? Check our help center.

Start with the three things visitors ask at the desk: am I in the right place, where do I go, and what is the Wi-Fi. A named welcome, a directory or arrows, and the guest network with a QR code cover those. After that, a short company video or the day's events fill the rest of the loop. Put the welcome first in the playlist. Items get 10 seconds by default; give the welcome 15 or more.

Yes. An ordinary TV with an HDMI input will do, and so will a monitor. Plug in a media player (we recommend Amazon's Signage Stick) and install the Screenbird player. On a dedicated player like the Signage Stick, the screen comes back on its own after a power outage, which is useful in a lobby where cleaners sometimes pull the plug.

No. Screenbird shows information on the screen and has no visitor registration, check-in, badge printing or touch input. The name on a welcome screen is one you type, or ask the AI Assistant to put there. If you use a sign-in tablet or a visitor system at the desk, keep it, and let the lobby TV do the greeting.

The software is from $14 per screen per month, billed yearly, with every feature in the one plan. On top of that you need the TV, which you may already have, and a media player. You can try everything for 7 days first; a card is required at signup and you pay nothing if you cancel within the trial.

Yes, if you set it up ahead of time. Make a welcome design per visitor and give each one a Valid from and Valid until, or put them in a schedule with a start and end time. Outside the scheduled times the screen plays the schedule's Default item, for example the general welcome.

No. The Building directory and Wayfinding templates are designs you edit: when a tenant moves to another floor, you change that line in the Designer, and every screen showing it picks up the change. Visitors read them; they can't tap them.

Designs, photos and videos are stored on the player, so the welcome keeps playing. Apps that load from the internet, such as the calendar, weather and YouTube, need the connection to show anything new. After 15 minutes offline your dashboard lets you know, and your changes reach the screen again once it's back online.