Manage teams and users

What are teams?

Teams allow you to organize users and assign them different roles and permissions. You can have multiple teams within your Screenbird account, each with its own set of screens, content, and schedules.

Create a team

  1. Go to Settings in the sidebar
  2. Click on Teams and users
  3. Click on Create team
  4. Enter a name for the team (e.g., "Reception", "Meeting rooms", "Lobby")
  5. Click Create

Your new team has been created.

Add a user to a team

  1. Go to Settings > Teams and users
  2. Click on the team you want to add a user to
  3. Click on Add user
  4. Enter the email address of the user
  5. Select the role:

- Admin: Full access to team settings and content

- Editor: Can create and edit content

- Viewer: Can only view content and screens

  1. Click Send invite

An invitation will be sent to the user's email address. They will need to accept the invitation to join the team.

Change user role

  1. Go to Settings > Teams and users
  2. Click on the team
  3. Find the user and click on their name
  4. Change their role
  5. Click Save

The user's role has been updated.

Remove a user from a team

  1. Go to Settings > Teams and users
  2. Click on the team
  3. Find the user and click the Remove button
  4. Confirm the removal

The user has been removed from the team and will no longer have access to its screens and content.

User roles and permissions

Owner

  • Full access to all team features
  • Can invite and remove users
  • Can change user roles
  • Can delete the team
  • Can manage billing and subscriptions

Admin

  • Can manage screens and content
  • Can invite and remove users
  • Can change user roles (except owner)
  • Can manage team settings

Editor

  • Can create and edit content
  • Can manage screens and schedules
  • Cannot invite or manage users
  • Cannot change team settings

Viewer

  • Can view screens and content
  • Cannot make any changes
  • Cannot invite or manage users

Change team settings

  1. Go to Settings > Teams and users
  2. Click on the team
  3. Click on Settings
  4. Edit the team name or description
  5. Click Save

Delete a team

  1. Go to Settings > Teams and users
  2. Click on the team
  3. Scroll down to the Danger zone
  4. Click Delete team
  5. Confirm the deletion

Warning: Deleting a team will delete all screens, content, and schedules associated with it. This action cannot be undone.

Tips

  • Use teams to organize by location, department, or function
  • Assign clear roles to team members to avoid confusion
  • Use the Viewer role for stakeholders who only need to see content
  • Regularly review team membership to keep permissions up to date

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